For Volunteer Coordinators
Online Politics Is Also Local
Hot Tip - Quick Codes
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In this newsletter you’ll find a hot tip about using quick codes in BackOffice as well as an article called "Online Politics is Also Local".
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For Volunteer Coordinators
How can BackOffice help your campaign’s Volunteer Coordinator?
BackOffice offers a powerful set of integrated communication and organization tools to facilitate the management of volunteers and to coordinate with other branches of the campaign team. It is user-friendly and easy to learn since CompleteCampaigns.com offers free unlimited support for all members of your campaign team including volunteers.
Powerful Communication Tools For The Volunteer Coordinator
BackOffice comes with a range of communications tools, such as broadcast faxes and mail merges. Broadcast emails, another of the communication tools, sends mass emails any specified group of people through BackOffice. This means that volunteer contact is only a matter of pulling up a saved list of volunteers and writing an email. No email addresses to cut and paste, and no one accidentally left out. BackOffice also has a built-in calendar, which can be color coded, easily edited, and used to organize large groups of volunteers. All branches of the campaign see the same calendar so the time table of the volunteers can be coordinated with the overall campaign’s timeline.
Powerful Communication Tools For Volunteers to Contact Voters
The same communication tools in BackOffice that allow the VC to be so effective in managing volunteers are also used to increase the efficacy of the volunteers themselves. Volunteers can pull up preset call-lists and use scripts or letter templates from within BackOffice. This kind of coordination will help ensure an effective, pre-approved, and unified message reaches the voters. After volunteers contact a voter, they can quickly and easily update a voter record to annotate each voter communication for future reference.
Decentralization of Volunteers
Since BackOffice is web-based software, there is no need for the Volunteers to be centralized. Decentralizing volunteers will allow your campaign to save overhead for office space, phone lines, internet connections, computers, printers, and all other associated office costs. Rather, BackOffice enables volunteers to work from home using their personal resources, while interfacing with the campaign data in real time. BackOffice also allows for an unlimited number of users, each with their own username and password, and each with explicit access to only the data that the VC allows them to have access to.
Database Workflow Efficiency
BackOffice is a user-friendly interface for a massive amount of data. It has powerful search features, a wide array of available actions, and many layers of data protection to ensure the integrity of your campaign data. In addition, the interface is customizable using user-defined codes and queries. For example, you may create a code for all people willing put up yard signs for your campaign, and then pull up that group of people for the volunteers to contact when the time comes. BackOffice was voted as #1 by actual users of our product and comparable products because of its ease of use and overall features.
BackOffice enables the Volunteer Coordinator to effectively manage volunteers while saving time, energy, and money. CompleteCampaigns.com will get your campaign up and running using BackOffice quickly and affordably, while ultimately improving your campaign’s efforts through conserved resources.
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Online Politics is Also Local
The other 99% percent
Presidential candidates, most notable the Dean campaign in 2004 and McCain campaign in 2000, tend to dominate discussions of online campaigning. While Presidential campaigns are often using some of the most exciting technology, these discussions miss the vast majority of online campaigns – those on the Congressional, state and local levels.
Exempting Gubernatorial, Presidential and a few other highly publicized races, most campaigns do not benefit from the free media that drives donors, volunteers and voters to their websites.
For this reason, many of tools and challenges faced by Presidential campaigns don’t apply to the typical campaign. There are, however, many things they can and are doing on-line.
E-mail is still the killer app
E-mail continues to be the most used and most effective tool on the Internet. Our clients, who range from local campaigns to national races, have found it is a great way to communicate quickly. No other medium gives you near-instantaneous ability to corral volunteers, solicit donations, or fire off rapid response to voter questions and media coverage. They keep people involved with targeted and tailored messages.
Our most effective clients use a combination of fancy newsletters and plain-text “personalized” e-mails to simultaneously build relationships and disseminate information.
Volunteers' roles must be carefully managed.
Too many campaigns let a volunteer control their website content. While very cost-effective, this decision often has undesired consequences. Volunteers can’t be counted on to update the site as quickly as campaigns often need....
Real full article >>
Hot Tip - Quick Codes
What are Quick Codes?
Do you have a particular code that the campaign assigns over and over again? Assigning a code in the Codes area of a record requires you to search for the code itself. If you know the code and you use it often, you may want to consider making it a Quick Code.
Quick Codes are designed to allow the user to check off which code needs to be assigned to the record quickly and efficiently for data entry.
To Setup Quick Codes:
1. Go to Management and select Codes.
2. Change the Page from View Mode to Edit Mode
When you do this the page will refresh allowing changes to be made to the Codes Manager Page.
3. Go to the Code Types Box. Located next to the code type that you created you will see the checkbox for Quick Codes.
4. Check the Quick Code box for the Code Types that you want to be appear to quickly apply to records. Only check the Code Types that you wish to appear on the page (and not all Code Types).
Real the rest of the article >>
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